PTO Meeting 10/10/23

Over Zoom

Attendance: 21

We started the meeting with reminders to  sign in using the google form here:

and to officially join by paying dues at this link:

Then we had an update from Mme Lokounia about things that are going on at the school. 

  • There are currently 685 students enrolled in BIA East, most of the drop is due to fewer kindergarten students entering the program
  • The school is in the middle of a variety of assessments and testing. 
  • Please make sure that students come to school on time, every day. BIA keeps track of attendance and has to report out to the district
  • Back to school nights and title 1 meetings went well 
  • It’s hispanic cultural week, the event on Friday will be great
  • There are several field trips coming up, the ones that have happened so far have been fabulous 
  • Language Clubs started on oct 4th, and are at capacity. To join other clubs please contact the teacher in charge of each club to see if there is space. (Sarah will post a list of the clubs and the teachers in charge of them on the community resources page when she gets the list) 
  • School computers will not be allowed to go home with students for asynchronous learning days. Each teacher will provide a version of the content in a paper packet that will be sent home the day before. 

She also introduced Annabella Hunter – the new School Community Site Specialist – Ms. Hunter will be working very closely with the PTO and will most likely become our main contact for questions / etc. 

Then we reviewed our status on becoming a 501c3 charity, we have submitted the federal and state paperwork and are waiting for the approval to come through. It sounds like the process of the govt getting through the paperwork can take a few months, but we did the EZ form, so hopefully it will be faster than that. We are targeting the end of this school year to officially have the 501c3 non profit status. 

Then we went through the membership numbers and budget, we have 26 paid members, and we have $1221 in the bank. We are running a fundraiser right now for food for the Hispanic Heritage Night performance. If you can donate, please do so here: Donate to food for Hispanic Heritage Night 

Sarah has taken the school calendar and transferred it to a google calendar that parents and people can subscribe to. Mme Sindjui and Ms Hunter will be trained on how to make updates and we will be able to all stay on top of what is happening. There are 3 separate calendars you can subscribe to – one with Schoolwide activities, one for testing and other administrative dates, and one for staff specific events. Please go to the website here to subscribe to the calendars of your choice!

Rob Astle gave us a quick update on where things stand with the Hispanic Heritage Celebration and organizing language nights in general. We still need volunteers for the event, we need 3 kinds of help:

  1. People to help serve the food
  2. People to hand out programs and be greeters
  3. Ushers / Shushers

If you can help, please sign up using this link: Hispanic Heritage Night Volunteer Signup

Rob will be conducting a meeting after this event is over to help improve the process for the next language night – French. If anyone would like to get ahead of the game and donate to the food for the French celebration, please do that here

There are a few events happening before our next meeting on Nov 14th, please check the calendar to find out what is happening when. 

We are going to be working on a few ongoing projects this year – a School Uniform drive as well as organizing and beautifying the library. For the uniforms, we especially need yellow and blue shirts of any size, gym shirts, and pants. Donations can be sent to school with your student and given to the teacher who will make sure they get to the right place. The library project will have a few working sessions over the next few months, be on the lookout for times to help with that. 

Fall Festival & Trunk or Treat

We are in full planning mode to get the first annual Fall Festival to happen for Oct 28th from 12-4. 

Tabbitha Taylor is in charge of the Trunk or Treat, please sign up for that and have fun day giving out candy to our kids. We are hoping to have everyone signed up before  Wednesday the 25th, so please go here and sign up: 

We will be placing a box in the front hallway for people to donate bags of candy to give out in case the trunkers run out. Every bag will be very appreciated, so send those in. 

We need to secure vendors for the festival, we are charging $20 per parking spot. Vendors will need to bring their own tables. Click here to sign up to vend

We are also on the lookout for a variety of other volunteers and items to help pull off the festival, please sign up here to help!  

Specifically we are looking for people to help with the following ahead of time: 

Person to run the costume contest
Person to handle the movie showing
Person to spearhead the PTO Craft table / activities

Anyone who would be willing to do one of these jobs, please let us know as soon as possible, either through adding your name to the spreadsheet or emailing us at

We did not have any time leftover to break into our committees, but we will have more specifics around them soon. If you are interested in joining one of our committees we would love to have you. Feel free to email us at or sign up on the volunteer page

Thank you! See you on November 14th!